OFFICE COORDINATOR

Contexte du recrutement et définition de poste

MISSIONS 

• Assist Country Manager with organization and coordination of any local support required for license administration and in-country operations.
• Assist Country Manager in liaising with MMPE / DGH, Government bodies Authorities and Partners.
• Take care of office front-desk for greeting and attending office visitors.
• Organise reception and distribution of all incoming and outgoing correspondences, as per internal procedures. This includes drafting of letters, translations, keeping records and archiving (paper and electronic copies).
•  Collect invoices from vendors and process as per company’s procedure.
•  Check regularly P.O. Box for incoming correspondences.
• Assign daily tasks to driver(s) or pool of drivers.
•  Collate and issue Daily Personnel in Country List (POB), if required.
• Coordination of personnel movements in-country (visitors, etc.), including preparation of LOI, organization of meet & greet and arranging hotel bookings, local transport, as needed.
• Ensure and coordinate general office housekeeping, maintenance, safety (eg. First aid kits, etc.) and security.
• Maintain appropriate stock of office supplies and keep equipment updated.
• Manage local contracts / vendors (ISP/ telecom, car rental, office cleaning, office lease, utility companies CIE and SODECI, insurances, etc.)
• Organization and coordination of ad hoc internal and external meetings (OCM, TCM, etc), workshops and any other events, including taking minutes at meetings (eg. OCM), as required.
• Participate actively in the ERP system implementation with HQ team.
• Coordinate all activities associated with Local Content Law, including branch registration to the ad hoc platform, liaison with the appropriate DGH department, assistance and coordination with vendors/suppliers and implementation of regular updates on the platform, etc.
•  Liaison with local communities as part of social projects (CSR) or EIA implementation, etc.
• Liaise with Corporate IT department regarding IT issues.
• Perform any other tasks allocated by the Country Manager.

Profil recherché

• Educated to degree standard
• Post-qualification experience in the O&G industry – minimum 5 years
• Experience with exploration operations
• Organised, proactive and reliable
• Able to work under minimal supervision
• Experience in expatriate environments preferred
• Experience in Ivory Coast is a must
• Must be fluent in French & English
• Excellent communication manner and outgoing personality
• Previous experience with Local Content Law would be a bonus
• Good knowledge of MS Office (Word, Excel, Powerpoint, Outlook

APPLICATION 

Only selected candidates will be contacted.
The application must include only :

• A detailed Curriculum Vitae in English (including only elements related to the position) ;
• A cover letter;
• 2 contacts of references, imperatively previous employers and/or hierarchical superiors (professional telephone numbers and professional email addresses).
• Infoline: oilandgas@servtec-international.com